Civics Committee Minutes 21st May 2026

Attendees

Name	Attendance	Role	Voting Seat (Y/N)	Election Term
Nicolas Cerny	Yes	Chair	Y	April 2028
Larisa Mcfarlane	Yes	Intersect	N	N/A
Megan Dyamond	Yes	Member	Y	October 2026
Thomas Lindseth	Yes	Secretary	N	N/A
Ken-Erik Ølmheim	Yes	Member	Y	April 2028
Simon Fleck	Yes	Member	Y	October 2026
Ian Hartwell	Yes	Member	Y	October 2026
Musa Ridwan Itopa	No	Member	Y	October 2026
Beatrice Anihiri	Yes	Member	Y	April 2028
Jose Miguel De Gamboa	Yes	Member	Y	April 2028

Sources

CIVICS Committee (Intersect) Meeting - 2026/05/21 14:58 CEST - Recording

CIVICS Committee (Intersect) Meeting - 2026/05/21 14:58 CEST - Notes by Gemini

Agenda Items

• Intersect Steering Committee (ISC) Updates

• Civics Committee Chair and Vice Chair Election Timeline

• Civics Budget Proposal Comments & Review

• Constitutional Committee (CC) Minimum Size Parameter Change Metadata

• Working Group Updates: CAP and Governance Incentives

• CC members Outgoing Member Interviews Framework

Decisions/Actions

Decisions Made

• Chair Election Timeline established: The application window for Chair and Vice Chair will open from May 21 to May 28, followed by a voting phase from May 28 to June 4.

• Asynchronous Budget comments: The committee decided to finalize responses to Hydra voting tool comments asynchronously in the internal channel due to the upcoming May 22 locking deadline.

• Joint Metadata Review: Rather than adjusting the stripped metadata back and forth, the committee decided to hold a joint meeting with the Technical Steering Committee (TSC) to finalize the text.

• CAP Portal Technical Shift: The CAP working group approved a major architectural transition away from GitHub Open Authorization to a dedicated database to align with Intersect's repository security constraints.

Action Items

• TL: Open the Chair and Vice Chair election registration portal and document the exact timeline in the internal channel.

• NC: Coordinate draft responses to feedback from DReps by tomorrow.

• NC: Reach out to the Technical Steering Committee regarding the removal of educational context from the CC min size change rationale.

• TL: Connect with the secretary of the TSC to schedule the joint metadata reconciliation call.

• S:: Build a tracking spreadsheet for governance initiatives and draft an promotional post for Intersect’s social media channels.

• JD & S: Share the finalized framework for Constitutional Committee interviews and collect volunteer reviewers.

• TL: Set up auto-recording and transcript features for the committee accounts to host the upcoming qualitative interview calls.

Topic Notes

Topic	Discussion	Notes
1. ISC Updates	NC shared updates regarding a draft dismissal policy centered on meeting votes rather than simple attendance, a stablecoin budget payout option, and the approval of an advisory Code of Conduct Committee.	Minutes for these updates are indexed on the ISC public knowledge base.
2. Chair Elections	Elections will take place via the Intersect members portal. To meet quorum, a minimum of six committee members (two-thirds) must cast votes.	Candidates will be allocated time during next week's meeting to present their strategies and roadmaps.
3. Budget Strategy	NC highlighted that while proposals lock tomorrow at 12:00 PM UTC, comments and answers from the official account can remain active until voting starts on May 26.	KE recommended referencing secondary data from the Beyond Minimum Viable Governance report to reinforce target audience statements.
4. CC Size Change	The proposal alters the required on-chain minimum parameter from seven to five to provide operational buffer when members retire. Currently, single members hold extreme leverage.	IH noted that TSC edits stripped historical education points explaining why the previous parameter attempt failed.
5. CAP Portal Status	Moving to a dedicated database is 95% complete in testing, introducing roughly a one-week delay. Stake IDs can now be submitted for admin/editor tool roles.	Dummy examples from the prior version must be hand-ported over before the public test phase.
6. Incentives WG	S requested structured feedback on the master initiatives mapping document and outlined steps to convert these files into digestible sheets.	Call-out features will be cross-promoted inside upcoming Intersect email newsletters.
7. CC Member Interviews	JD and S compiled a qualitative 4-pillar feedback guide covering structural expectations, operational tooling blocks, systemic friction, and unspoken onboarding rules.	This internal report will assist future budgets and establishes the framework for a decentralized governance database.