Civics Committee Minutes 23rd April 2026

Attendees

Name	Attendance	Role	Voting Seat (Y/N)	Election Term
Nicolas Cerny	Yes	Chair	Y	April 2026
Larisa Mcfarlane	Yes	Secretary	N	N/A
Megan Dyamond	Yes	Member	Y	October 2026
Thomas Lindseth	Yes	Intersect	N	N/A
Ken-Erik Ølmheim	Yes	Member	Y	April 2026
Simon Fleck	Yes	Member	Y	October 2026
Ian Hartwell	Yes	Member	Y	October 2026
Musa Ridwan Itopa	Yes	Member	Y	October 2026
Dzubang Mermoz	Yes	Member	Y	April 2026
Randy	Yes	Member	Y	April 2026

Sources

CIVICS Committee (Intersect) Meeting - 2026/04/23 13:57 BST - Recording

CIVICS Committee (Intersect) Meeting - 2026/04/23 13:57 BST - Transcript

Agenda Items

• Intersect Committee Elections Update & Bug Resolution

• Privacy Concerns regarding Member Data Collection

• Update from the Intersect Steering Committee (ISC)

• Working Group Updates: CAP and Governance Incentives

• Civics Committee Budget Proposal & Resource Forecasting

Decisions Made

• Verification Issues Resolved: The verification bug affecting committee elections was reported as resolved, with specific fixes for long-term members with multiple memberships.

• Budget Submission Timeline: The committee will proceed with submitting the current budget draft to meet the early May deadline while iterating until late May .

• Resource Hosting for CAP: The committee leaned toward hosting the Constitutional Amendment Process repo within the Intersect organization to ensure reliability and security.

• Administrative Fees: Intersect will charge a 3% fee for managing specific budgets and treasury withdrawals instead of a lump sum for all administration .

Action Items

• MR: Recommended to immediately close the public spreadsheet collecting private member data to prevent further privacy breaches .

• Civics Committee Members: Review the new resource forecast section of the budget and add specific names to roles to demonstrate accountability.

• NS: Provide feedback on event center quotes to ensure the workshop budget reflects regional logistics costs accurately .

• TL: Host an X (Twitter) space regarding the CC election on Friday.

• NC: Follow up in Discord to ensure all members are aware of the responsibility breakdown in the budget proposal.

Topic Notes

Topic	Discussion	Notes
1. Election Verification	LB explained that a KYC-related bug temporarily blocked some voters . Eligibility requires three months of membership or verification via KYC/Deeds.	Users facing blocks should contact the support email directly and avoid sharing private info publicly .
2. Member Data Privacy	The committee raised serious concerns about a member-led initiative collecting private data in a public spreadsheet . This was deemed a dangerous security risk.	Direct recommendation was made to shut down the collection and stick to official support channels.
3. ISC Update	The Intersect budget is being finalized with a shift in handling administrative costs . Committees are also finalizing individual 2025/2026 requests.	A 3% fee structure for budget administration has been introduced.
4. CAP Working Group	The tool and portal are nearing public testing status. Documentation is estimated to be complete within approximately one month.	TL encouraged continued use of the "ladybug" button for reporting bugs .
5. Governance Incentives	The group is refining its charter and participating in BMVG workshops .	A high impact is expected from this group on long-term governance sustainability.
6. Budget & Forecasting	The budget conversion rate was updated to $0.25 per ADA. A resource forecast was added, estimating 650-780 total commit-able hours from the committee.	Discussion centered on whether allocated hours for regional workshops were sufficient for logistics.
7. Accountability	NC emphasized that a clear breakdown of responsibilities is needed to avoid past failures where tasks lacked named leads.	Members were encouraged to attach their names to specific work packages.