> For the complete documentation index, see [llms.txt](https://committees.docs.intersectmbo.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://committees.docs.intersectmbo.org/intersect-civics-committee/meeting-minutes/2026-civics-meeting-minutes/civics-committee-minutes-23rd-april-2026.md).

# Civics Committee Minutes 23rd April 2026

## Attendees

| Name              | Attendance | Role      | Voting Seat (Y/N) | Election Term |
| ----------------- | ---------- | --------- | ----------------- | ------------- |
| Nicolas Cerny     | Yes        | Chair     | Y                 | April 2026    |
| Larisa Mcfarlane  | Yes        | Secretary | N                 | N/A           |
| Megan Dyamond     | Yes        | Member    | Y                 | October 2026  |
| Thomas Lindseth   | Yes        | Intersect | N                 | N/A           |
| Ken-Erik Ølmheim  | Yes        | Member    | Y                 | April 2026    |
| Simon Fleck       | Yes        | Member    | Y                 | October 2026  |
| Ian Hartwell      | Yes        | Member    | Y                 | October 2026  |
| Musa Ridwan Itopa | Yes        | Member    | Y                 | October 2026  |
| Dzubang Mermoz    | Yes        | Member    | Y                 | April 2026    |
| Randy             | Yes        | Member    | Y                 | April 2026    |

### Sources

[CIVICS Committee (Intersect) Meeting - 2026/04/23 13:57 BST - Recording](https://drive.google.com/file/d/150U7Fb7-0nKyT3I4FBbGaGzavMM1Z-sC/view?usp=drive_link)

[CIVICS Committee (Intersect) Meeting - 2026/04/23 13:57 BST - Transcript](https://docs.google.com/document/d/1LcA-nE3ksZAQzXyRlLLhqDyAhS8orsgaITN74IaHdVc/edit?usp=drive_link)

## Agenda Items

* Intersect Committee Elections Update & Bug Resolution
* Privacy Concerns regarding Member Data Collection
* Update from the Intersect Steering Committee (ISC)
* Working Group Updates: CAP and Governance Incentives
* Civics Committee Budget Proposal & Resource Forecasting

**Decisions Made**

* Verification Issues Resolved: The verification bug affecting committee elections was reported as resolved, with specific fixes for long-term members with multiple memberships.
* Budget Submission Timeline: The committee will proceed with submitting the current budget draft to meet the early May deadline while iterating until late May .
* Resource Hosting for CAP: The committee leaned toward hosting the Constitutional Amendment Process repo within the Intersect organization to ensure reliability and security.
* Administrative Fees: Intersect will charge a 3% fee for managing specific budgets and treasury withdrawals instead of a lump sum for all administration .

**Action Items**

* MR: Recommended to immediately close the public spreadsheet collecting private member data to prevent further privacy breaches .
* Civics Committee Members: Review the new resource forecast section of the budget and add specific names to roles to demonstrate accountability.
* NS: Provide feedback on event center quotes to ensure the workshop budget reflects regional logistics costs accurately .
* TL: Host an X (Twitter) space regarding the CC election on Friday.
* NC: Follow up in Discord to ensure all members are aware of the responsibility breakdown in the budget proposal.
* <br>

## Topic Notes

| Topic                    | Discussion                                                                                                                                                       | Notes                                                                                                                     |
| ------------------------ | ---------------------------------------------------------------------------------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------- |
| 1. Election Verification | LB explained that a KYC-related bug temporarily blocked some voters . Eligibility requires three months of membership or verification via KYC/Deeds.             | <p>Users facing blocks should contact the support email directly and avoid sharing private info publicly .</p><p><br></p> |
| 2. Member Data Privacy   | The committee raised serious concerns about a member-led initiative collecting private data in a public spreadsheet . This was deemed a dangerous security risk. | <p>Direct recommendation was made to shut down the collection and stick to official support channels.</p><p><br></p>      |
| 3. ISC Update            | The Intersect budget is being finalized with a shift in handling administrative costs . Committees are also finalizing individual 2025/2026 requests.            | <p>A 3% fee structure for budget administration has been introduced.</p><p><br></p>                                       |
| 4. CAP Working Group     | The tool and portal are nearing public testing status. Documentation is estimated to be complete within approximately one month.                                 | <p><br></p><p>TL encouraged continued use of the "ladybug" button for reporting bugs .</p><p><br></p>                     |
| 5. Governance Incentives | The group is refining its charter and participating in BMVG workshops .                                                                                          | A high impact is expected from this group on long-term governance sustainability.                                         |
| 6. Budget & Forecasting  | The budget conversion rate was updated to $0.25 per ADA. A resource forecast was added, estimating 650-780 total commit-able hours from the committee.           | <p>Discussion centered on whether allocated hours for regional workshops were sufficient for logistics.</p><p><br></p>    |
| 7. Accountability        | <p><br></p><p>NC emphasized that a clear breakdown of responsibilities is needed to avoid past failures where tasks lacked named leads.</p>                      | <p>Members were encouraged to attach their names to specific work packages.</p><p><br></p>                                |

<br>


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://committees.docs.intersectmbo.org/intersect-civics-committee/meeting-minutes/2026-civics-meeting-minutes/civics-committee-minutes-23rd-april-2026.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.