Meeting Minutes November 04, 2025

Attendees:

Name	Attendance	Role	Voting Seat (Y/N)	Election Cycle
Abhik Nag	Yes	Secretary	N	N/A
Darlington Wleh	Yes	Chair	Y	October 2025
Maureen Wepngong	Yes	Vice Chair	Y	April 2026
Ha Nguyen	Yes	Member/Seat	Y	October 2025
Matthew Capps	Yes	Member/Seat	Y	October 2025
Akheel Fouze	Yes	Member/Seat	Y	October 2025
Sanjaya Wanigasekera	Yes	Member/Seat	Y	October 2025
Boaz Balume	Yes	Member/Seat	Y	April 2026
Fanny Wijaya	Yes	Member/Seat	Y	April 2026
Laurentine Djatsa	Yes	Member/Seat	Y	April 2026
Nathan Kanapi	No	Member/Seat	Y	April 2026

Other Attendees:

Recording:Membership & Community Committee - Meeting - 2025/11/04 - Recording Transcript:Membership & Community Committee - Meeting - 2025/11/04 - Notes/Transcript Chat Transcript: Membership & Community Committee - Meeting - 2025/11/04 - Chat

Intros

Akheel: Logistician by profession Boaz: TBD Darlington: Cardano Ambassador, Co-Dream @ Cardano over Coffee, 2 lovelaces, LidoNation Fanny: Cardano Ambassador Indonesia, Founder: Cardano Woman & Cardano Hub Indonesia Ha: Eastern Cardano Council-ICC Member, Cardano Ambassador, DRep Pioneer Leader Laurentine: TBD Matthew: Elected member, WG lead, Employed by IO Maureen: MCC Vice Chair, Web developer, Founder @ Giiyo Tech Nathan: TBD Sanjaya: MCC Member, Community Manager Coin Ceylon Tex: Open Source Program Manager, Intersect Staff, OSC/GMC Secretary

Agenda 11.04.25

• No formal Agenda set

• Carryover from previous meetings

Decisions/Actions

Decisions

• Hubs Working Group Structure: The working group focusing on the Catalyst and 2026 budget proposals will initially be limited to MCC members, Intersect staff, and current Hub Managers. This structure is temporary and aimed at creating the budget requests.

• Next Steps for ClickUp: Darlington, Marine, and Abby will have a separate leadership call to clean up and organize the ClickUp project management system, add outstanding tasks, and assign owners and deadlines.

• Hubs Letter Presentation: Nick will take the drafted hub funding letter to the November Intersect Board meeting and present it on behalf of the MCC.

Actions

• Darlington to add the current meeting to the calendar (following the meeting schedule check discussion).

• Darlington to check Discord for details on the "Community Support" agenda item.

• Matthew to move the member benefit proposals into ClickUp tasks, assigning owners (including himself and relevant MCC/Intersect staff) and planning for the proposal drafting phase.

• Abby to assist Matthew in formalizing the member benefit proposals into actionable ClickUp tasks.

• Sanjaya to finalize the request letter to the board for hub funding.

• Darlington, Marine, and Abby to have a separate call to clean up, organize, and populate ClickUp with detailed tasks, owners, and deadlines.

• MCC Members (including Abby and Ael) to make comments and suggestions directly on the Roles and Responsibilities document asynchronously.

• Fanny, Boaz, Laurentine, and Ael (Akheel) to continue to use the document and consider the need for specific tasks.

• Darlington to add Budget for NCC and Gamification to the agenda for the next meeting (November 24).

• MCC Members to endeavor to review shared documents before the next meeting to ensure productivity and avoid delays.

• Darlington to follow up on the ISC call action item (if necessary, in AOB, which was not reached).

• Matthew to work on creating a one-page summary of the Roles and Responsibilities document.

Topic	Discussion	Notes
Meeting Schedule Check	Discussion about the date of the previous meeting (28th) and setting the current meeting date.	Confusion around the meeting date/calendar entry. Darlington will add the current meeting to the calendar.
Round of Check-ins	Darlington started a round of check-ins while waiting for others. Laurentine, Boaz, Ha, Ael, Maureen, Sanjaya, and Fanny checked in, sharing their current status and meeting expectations.	Ael is traveling and has a cold (5:00 a.m. his time). Ha is hoping for next steps on NCC. Fanny is feeling better.
Tentative Agenda Review	Darlington reviewed the proposed agenda: working group check-in, ClickUp usage, roles/responsibilities (leftover), 2026 budget for NCC, and community support conversation.	Abby noted the overlap between community support and community hubs. Darlington will check Discord for details on the community support item.
ISC Call Follow-up	Darlington asked if anyone attended the Monday ISC call and if there were any actions for the committees.	Terence joined and clarified the ISC call timing. Item moved to AOB (but time ran out).
Members Benefits Update	Matthew reported no progress, feeling lost on who has the authority to move things forward. He requested an Intersect staff co-owner for guidance.	Abby noted he previously filled out the ownership section in Matthew’s document. Matthew suggested ClickUp might be the best medium for task assignment.
Next Steps for Member Benefits	Discussion on the next actionable steps for the member benefits proposals.	Darlington suggested creating ClickUp tasks for the items (potentially bundled) and moving into a proposal drafting phase, noting some items (like office hours) may not need big approval.
Community Hubs Letter to Board	Sanjaya drafted a request letter to the board for reserve funds to support existing hubs and sought feedback/approval from the MCC.	Nick offered to propose the letter as an agenda item for the November Intersect board meeting and represent it.
Hubs Working Group Structure	Sanjaya proposed a temporary, focused working group comprising MCC members, Intersect staff, and current hub managers to structure the Catalyst/2026 budget proposals before opening it to the wider community.	Discussion on transparency and appearance of exclusion. Matthew suggested the letter come solely from the MCC. Proposal for a closed working group was approved by majority vote.
Hubs Language Barriers	Laurentine emphasized the critical need to address language barriers (e.g., French-speaking communities) in hub planning, citing previous community efforts.	The need for regional/language-specific hubs was recognized as vital for community building. Laurentine and Boaz encouraged to be part of the working group.
Project Management (ClickUp)	Darlington asked about committee members writing tasks in ClickUp. Matthew confirmed he hadn't. Marine and Darlington discussed the need for using ClickUp effectively.	Marine requested a system for tracking deliverables, owners, and deadlines (KPIs, communication tasks, document reviews). Darlington, Marine, and Abby will have a separate call to clean up ClickUp and add tasks.
ClickUp Login Status	A quick check to ensure all members have logged into and can access ClickUp.	All members confirmed they have logged in successfully.
Roles and Responsibilities Document	Discussion on the MCC roles and responsibilities document shared by Marine. Abby suggested a shorter, one-pager summary due to the document's length.	Action Item: Create a one-pager summary with key expectations (e.g., 48-hour review target) to accompany the detailed document.
Incentives and Accountability	Matthew raised concerns about enforcement and suggested a public record of contributions to track good standing, linking it to future voting decisions. Marine agreed, suggesting public "shaming" for lack of contribution.	Discussion on accountability. Compensation (500 ADA) is tied to a public monthly contribution report.
Async Work and Review Period	Marine stressed the importance of reviewing shared documents before the meeting to save time, noting the repeated failure to do so has slowed the committee.	The committee is struggling with async work. Next call to focus on gamification and 2026 budget.