Meeting Minutes November 18, 2025

Nov 18, 2025 | Membership & Community Committee

Attendees:

Name	Attendance	Role	Voting Seat (Y/N)	Election Cycle
Abhik Nag	Yes	Secretary	N	N/A
Darlington Wleh	Yes	Chair	Y	October 2025
Maureen Wepngong	Yes	Vice Chair	Y	April 2026
Ha Nguyen	Yes	Member/Seat	Y	October 2025
Matthew Capps	Yes	Member/Seat	Y	October 2025
Akheel Fouze	Yes	Member/Seat	Y	October 2026
Sanjaya Wanigasekera	Yes	Member/Seat	Y	October 2026
Boaz Balume	Yes	Member/Seat	Y	April 2026
Fanny Wijaya	Yes	Member/Seat	Y	April 2026
Laurentine Djatsa	Yes	Member/Seat	Y	April 2026
Nathan Kanapi	No	Member/Seat	Y	April 2026
Jose Iadicicco	Yes	Member/Seat	Y	October 2026
Ian McCullough	Yes	Member/Seat	Y	October 2026
Olivier Rishi Mataboro	Yes	Member/Seat	Y	October 2026

Other Attendees:

Recording: Membership & Community Committee - 2025/11/18 - Recording

Transcript: Membership & Community Committee - 2025/11/18 - Notes/Transcript

Chat Transcript: Membership & Community Committee - 2025/11/18 - Chat

Intros

Nori: Andamio, ODIN, Bridge Builders Darlington: TBD Tex: Open Source Program Manager, Intersect Staff, OSC/MCC Secretary Katarina: TBD Sheldon: TBD Benjamin: TBD Yuta: ICC, Japan Hub Manager Matthew: Elected member, WG lead, Employed by IO Sanjaya: TBD Akheel: Logistician by profession Ha: Eastern Cardano Council-ICC Member, Cardano Ambassador, DRep Pioneer Leader

Agenda 11.18.25

• No formal Agenda set

• Carryover from previous meetings

Decisions/Actions

Decisions

• Formal onboarding and orientation for newly elected members is postponed until next week's meeting.

• Outgoing members (Darlington, Matthew, and Ha) are asked to attend the next two meetings to facilitate the transition.

• The Vice Chair election will be held next week, using the members portal for voting.

• The letter to be sent to the board via Nick (regarding existing hubs) is ready for a vote.

Actions

• Terence is to ensure all committee members, especially new ones, have full ClickUp access (including task creation and assignment).

• Abhik and Terence are to ensure all newly elected members have access to the ClickUp and Google Drive/Member Portal by next week's meeting.

• Members interested in the Vice Chair role should DM Darlington by next week's meeting.

• The Fund 15 proposal draft is expected to be shared with the MCC by the day after tomorrow (Monday is today, so Wednesday).

• Abhik is to immediately set up a Discord poll/vote for the approval of the letter to the board.

• Terence and Abhik are to determine the best process/location (e.g., GitBook, members area) for publishing the Working Groups Directory.

• Matthew and Maureen are to confirm if their ClickUp permissions issue is resolved and inform Terence.

• The team will discuss the Fund 15 submission procedure (concerning KYC/KYB requirements) asynchronously in the Discord chat.

Topic	Disscussion	Notes
ClickUp Access/Issue	Terence mentioned he would address the pending ClickUp access issues (notably for committee members) later that afternoon. Matthew later confirmed he had permission issues preventing him from creating/assigning tasks.	Action: Terence to ensure all committee members, especially new ones, have full ClickUp access (including task creation/assignment).
Formal Onboarding and Orientation	Darlington proposed delaying the formal onboarding of new members to the following week's meeting, as no official preparation had been done for this meeting. Abhik suggested a transition call.	Formal onboarding/orientation scheduled for next week's meeting.
New Member Tech Access	A need was raised to ensure all new members receive access to ClickUp, Google Drive, and other technologies used by the committee.	Action: Abhik/Terence to ensure all new members have ClickUp/Google Drive access by next week's meeting.
Outgoing Members Transition	Terence clarified that outgoing members (Darlington, Matthew, Ha) are asked to attend one or two additional meetings to facilitate a smooth handoff to the newly elected members.	Outgoing members (Darlington, Matthew, Ha) requested to attend the next two meetings to support transition.
Co-Chair/Vice Chair Election Plan	Darlington announced he would be stepping down, and Maureen would become the Chair. The committee needs to elect a new Vice Chair (formerly Co-Chair). Terence explained the role (six months supporting the Chair, then taking over as Chair for the next six months).	Action: Members interested in the Vice Chair role should DM Darlington by next week's meeting. The election will occur next week via the members portal.
Hub Workstream / Fund 15 Proposal	Sanjaya provided an update on the Fund 15 proposal preparation, noting they are utilizing documentation from the previous working group for KPIs and Hub Manager criteria. They plan to share a draft with the MCC shortly.	Fund 15 proposal draft expected to be shared with the MCC by day after tomorrow.
Letter to Board (via Nick)	Sanjaya confirmed the letter to the board (regarding existing hubs continuing operations) is ready and was reshared in the Discord chat.	Action: Abhik to immediately set up a Discord vote for the letter's approval.
Participation Workstream (Working Groups Directory)	Maureen (with support from Akil) reported progress on the working groups directory, detailing information (criteria, contact) to be eventually put on the Intersect website to boost participation.	Action: Abhik/Terence to determine the best process/location (GitBook, members area, etc.) for publishing the Working Groups Directory.
Town Hall vs. Town Square	Abhik explained the difference between the two event types: Town Square is community-driven, and Town Hall is for Intersect/Committee updates (like MCC's monthly progress). Maureen expressed a desire for more community benefit/usefulness in the Town Hall format.	Note: Town Hall updates can be used as an outlet for MCC's work. Next Town Hall is on the 29th.
Member Benefits Update (ClickUp Tasks)	Matthew reported that he was blocked on his workstream tasks due to a ClickUp permissions issue preventing him from creating or assigning tasks. He needs to hand off this work as his term ends.	Terence confirmed the permissions issue is resolved. Matthew to confirm and proceed with task creation/handoff.
Fund 15 Submission Procedure	Sanjaya raised a final question regarding who should submit the Fund 15 proposal for the MCC, noting the KYC/KYB requirement associated with Catalyst funding.	Action: The team will discuss the Fund 15 submission procedure (KYC/KYB) asynchronously on Discord to determine the correct entity/individual for submission.