Meeting Minutes October 28, 2025

Attendees:

Name	Attendance	Role	Voting Seat (Y/N)	Election Cycle
Abhik Nag	Yes	Secretary	N	N/A
Darlington Wleh	Yes	Chair	Y	October 2025
Maureen Wepngong	Yes	Vice Chair	Y	April 2026
Ha Nguyen	Yes	Member/Seat	Y	October 2025
Matthew Capps	Yes	Member/Seat	Y	October 2025
Akheel Fouze	Yes	Member/Seat	Y	October 2025
Sanjaya Wanigasekera	Yes	Member/Seat	Y	October 2025
Boaz Balume	Yes	Member/Seat	Y	April 2026
Fanny Wijaya	Yes	Member/Seat	Y	April 2026
Laurentine Djatsa	Yes	Member/Seat	Y	April 2026
Nathan Kanapi	No	Member/Seat	Y	April 2026

Other Attendees:

• Ayomi Shuga

• Gintama

• Ian McCullough

• Juan Sierra

• Lorenzo Bruno

• Minh Bui

• Terence McCutcheon

Recording: Membership & Community Committee - Meeting - 2025/10/28 - Recording

Transcript: Membership & Community Committee - Meeting - 2025/10/28 - Transcript

Chat Transcript: Membership & Community Committee - Meeting - 2025/10/28 - Chat

Intros

Akheel: Logistician by profession Boaz: TBD Darlington: Cardano Ambassador, Co-Dream @ Cardano over Coffee, 2 lovelaces, LidoNation Fanny: Cardano Ambassador Indonesia, Founder: Cardano Woman & Cardano Hub Indonesia Ha: Eastern Cardano Council-ICC Member, Cardano Ambassador, DRep Pioneer Leader Laurentine: TBD Matthew: Elected member, WG lead, Employed by IO Maureen: MCC Vice Chair, Web developer, Founder @ Giiyo Tech Nathan: TBD Sanjaya: MCC Member, Community Manager Coin Ceylon Tex: Open Source Program Manager, Intersect Staff, OSC/GMC Secretary

Agenda 10.28.25

• No formal agenda was set

Decisions/Actions

Decisions

• Abhik was officially introduced and accepted as the new MCC Secretary.

• The official Intersect project management tool, ClickUp, should be utilized by the MCC for task tracking, as it is provided to all committees.

• Future communication efforts should focus on improving the existing single weekly email or utilizing the Members Area and X (Twitter) posts.

Actions

• Sanjaya will start drafting a letter to the Board requesting approval for internal funding to sustain the existing hubs for a period.

• The discussion on the fixed amount for hub funding is paused until more information is gathered on active hubs.

• The Hubs Working Group (involving Sanjaya, Akheel, MCC, Intersect, and hub managers) will be officially reactivated to start drafting proposals (Catalyst fund, upcoming budget) and work on KPIs for the hubs.

• All committee members are requested to accept the ClickUp invitation and check out the project management tool before the next meeting.

• The committee agreed to put a pin on discussing Roles and Responsibilities and the Budget for 2026 until the next meeting.

• The committee will review the Members Area next week to determine how to best use it for communication and onboarding.

Topic	Discussion	Notes
New Secretary Introduction	Terence introduced Abhik as the new MCC Secretary, joining soon. Abhik briefly greeted the group and expressed excitement about working with the committee, focusing on improving membership and ensuring voices are heard.	Terence will stick around for a few weeks to ensure a seamless transition.
Committees and Roles	Terence clarified he is not running for a committee seat but will retain the Committee Liaison title. He is passing off committees to Abhik and will soon do the same with Growth and Marketing.	Terence will focus on OC and TSC. Abhik is taking over the MCC Secretary role.
General Check-ins	A round of check-ins was conducted on how members were feeling. Fanny mentioned feeling unwell recently but getting better. Matthew was slightly under the weather. Akheel was in North Carolina for a show.	Boaz was doing okay. Laurentine was back.
Workshop Feedback	Maureen shared that they had a great workshop for the Cardano vision in Cameroon and encouraged others to run workshops.	Darlington congratulated Laurentine on her new PhD.
Hackathon Preparation	Laurentine provided an update on the Cardano Africa Summit hackathon preparations. Her hub was qualified as one of the first.	The hub has started its preparation work.
Committee Elections/Involvement	Ian mentioned observing the meeting as committee elections were underway, having put his name in for the MCC seat. Darlington noted roles may soon switch, with him observing.	Darlington is not running for any committee seats.
Roles & Responsibilities Document	Maureen raised that members were confused about their roles and responsibilities. She has drafted a document and will share it for review to bring clarity to individual roles within the committee.	This was added as an agenda item for future discussion.
Project Management Tool	Maureen noted the lack of a proper project management tool, with work being done haphazardly via Discord and a temporary Google Sheet she created. She assigned tasks to Matthew and others.	Terence suggested using the Intersect-provided tool, ClickUp, and encouraged all members to log in and utilize it for task tracking.
Hubs Funding Request	Sanjaya reported on a call with Nick: MCC should draft a letter requesting the Board's approval for internal funding to sustain the six existing hubs until a new proposal is ready for Catalyst/2026 budget.	Sanjaya will draft the letter. Discussion opened on the amount and criteria for funding.
Hubs KPIs and Effectiveness	Matthew asked for the KPIs justifying hub funding. Abhik emphasized hubs' crucial role in membership growth (e.g., Sri Lanka, Japan numbers) and amplifying Cardano globally (e.g., marketing visibility). Maureen stressed that funding should require actual deliverables.	Debate on funding all six or only the effective hubs; suggested a conditional framework and dollar range for the Board.
Hubs Working Group Status	Sanjaya confirmed the Hubs Working Group will spin back up to draft proposals for Catalyst and the upcoming budget, and to work on KPIs.	The working group includes MCC, Intersect, and hub managers.
Participation Update & Digest	Maureen shared feedback that people aren't participating and suggested a weekly participation digest (a one-pager/CTA) instead of the bulky weekly email. She also noted the newsletter lacks direct links to governance actions.	Terence and Abhik noted that a second email is highly unlikely due to domain blacklisting concerns; suggested improving the existing one or using X (Twitter) and the Members Area.
Communication Strategy	Discussion on improving communication. Terence suggested catering new efforts to existing platforms (Discord, X). Juan suggested a campaign to promote the consolidated information in the Friday email. Lorenzo mentioned the 'Updates' section in the Member Area where committees can post weekly updates.	It was suggested to focus on educating members on how to find existing updates on the website and using X (Twitter).
Decision on Project Tool	Final discussion on a project management tool. Abhik recommended ClickUp. Maureen was open but preferred a transferable system. Terence reiterated ClickUp is the official Intersect tool provided to all committees.	All committee members are requested to accept the ClickUp invitation and check out the tool before the next meeting.
Next Meeting's Agenda	The topics of Roles and Responsibilities and the Budget for 2026 were pushed to the next week's meeting.