Weekly Catchup [23/09/2024]

Agenda

• Welcome New Observers

• Updates since last meeting

• Update on draft Budget

• Open Items

NOTES

• The budget committee discussed updates from previous meetings and reviewed draft budgets from various committees and working groups.

• There were concerns raised about the complexity of the budget process and the need for effective communication strategies.

• The importance of risk management and process evaluation was emphasized.

• The committee discussed plans to finalize the budget process, including risk analysis and community review, by early December.

• There was a proposal to hold half-day sessions to cover multiple topics more efficiently.

• The committee considered adopting a rolling forecast approach to budgeting.

• Quarterly financial reviews with core services and hubs were proposed.

• The need for detailed budget proposals, including contingency plans, was stressed.

• The committee discussed the importance of involving all stakeholders, particularly mentioning Catalyst and founding entities.

• Travel plans and schedule conflicts with other events were considered.

• The committee's responsibilities, including managing funds and ensuring transparency, were discussed.

• There was a debate on the necessity and amount of contingency funds.

• The committee reviewed updates on various working groups and subcommittees.

• Leadership changes within the organization were discussed, with emphasis on maintaining focus on key priorities, particularly the upcoming Annual Members' Meeting (AMM).

• The importance of clear communication and delegation within the leadership team was highlighted.

• Concerns were raised about potential structural changes and the need to prioritize the AMM and member-focused activities.

• The committee discussed the need to streamline meetings and focus on essential tasks leading up to the AMM.