Meeting Minutes November 5, 2024

Attendees:

• Nori Nishigaya [e-mail]

• Yuta [e-mail]

• Matthew Capps [e-mail]

• Terence “Tex” McCutcheon Terence McCutcheon

• Akheel Fouze [e-mail]

• Benjamin Hart

• Sanjaya Wanigasekera

• Sheldon Hunt [e-mail]

• Thiago Nunes [e-mail]

• Karen Wickham Karen Wickham

• Gemma Dakin Gemma Dakin

• Martin Marinov

• Seomon Register [e-mail]

• Christian Gianelloni

• Christopher Cata

• Gintama

• Gnobudy John

• Kriss Baird

Recording: Membership & Community Committee - Meeting – 2024/11/05 Recording

Transcript: Membership & Community Committee - Meeting – 2024/11/05 Transcript

Chat Transcript: Membership & Community Committee - Meeting – 2024/11/05 Chat

Agenda 11.05.24

• See Agenda Here: Nov 5th MCC Meeting Agenda

Discussion Point	Notes	Actions: Responsible / Note
Welcome and Introductions	New members introduced themselves and shared recent updates on travels and projects.	None
Meeting Quorum Confirmation	Quorum was confirmed, allowing the meeting to proceed.	None
Agenda Review	Review of previous meeting highlights, committee updates, and deferred agenda items.	Review deferred items in async or next meeting.
Committee Role Assignments	Discussion on assigning roles for new committee members.	New members to join discussions and async threads; consider working group participation.
Meeting Cadence	Proposed moving to bi-weekly meetings, with potential time adjustments for broader participation. Feedback varied; some preferred weekly meetings to accommodate the workload.	Conduct poll on Discord for final time slot, possibly Tuesdays at 3 p.m. or 2 p.m. UTC, with a review after workload settles.
Chair and Co-chair Election	Consensus reached on Nori as Chair and Darlington as Co-chair, with formal election in April.	Add Darlington to leadership meetings and communicate roles.
MCC Budget Discussion	Overview of proposed budget; identified potential overlaps with OSC, TSC, and other committees. Suggested sharing budget with ISC to review for overlap and efficiency.	Post MCC budget in ISC channel for feedback. Identify and align areas of overlap with other committees.
Budget Engagement Plan	Need for coordinated community engagement to review and gather feedback on the budget, avoiding overlap across committees. Intersect core services working on a budget management deck.	MCC to encourage community attendance at budget review sessions; finalize and share budget management deck.
Member Participation Requirements	Reviewed participation policies. Current proposal considers member inactivity over 4 weeks; proposed policy updates to ensure accountability in elected roles.	Matthew to draft a new proposal for participation policy; socialization and finalization of policy in upcoming meetings.
Community Member Engagement	Question raised on encouraging community members to participate in working groups. MCC to send follow-up emails to prior applicants.	MCC to send invitation email to applicants; explore additional engagement strategies and onboarding resources for broader community.
2025 Planning and Priorities	Intersect core services requested input from committees for 2025 trajectory and prioritization, assuming budget approval. Emphasis on early focus areas, especially related to Chang upgrades.	MCC to outline early 2025 priorities and start planning trajectory for key initiatives.
Coordination on Budget Events	Clarification needed on who schedules community budget meetings. Concerns about overlapping committee schedules and effective communication.	Tex to confirm community budget session logistics and clarify sequencing across committees.
Documentation and Onboarding	Discussion on documentation, onboarding resources, and member expectations. Reviewed existing materials and explored additions to support committee maturity.	Finalize onboarding materials and add attendance policy.
Committee Role Expectations	Clarified expectations for new members to review MCC budget and engage actively in discussions. Emphasis on understanding budget items in anticipation of community questions.	New members to review MCC budget; comment in internal chat if questions arise.
AOB (Any Other Business)	Meeting closed with no additional topics raised; reminder for new members to familiarize themselves with MCC and budgetary items.	None