Meeting Minutes 02/21/2025

Attendees:

Name	Attendance	Role	Voting Seat (Y/N)
Simon F.	Yes	Interim Chair	Y
Terence ‘Tex’ McCutcheon	Yes	Interim Secretary	N
Jack Briggs	Yes	Secretary	N
Laura M.	Yes	Member - Cardano Foundation	Y
Nathan A.	No	Member - EMURGO	Y
Wes P.	No	Member - Rare Network	Y
Martin M.	Yes	Member	Y
Vaibhav (Gintama)	Yes	Member	Y
Mubarak O.	Yes	Member	Y
Tim H.	Yes	Member	Y
Rand M.	No	SME - Rare Network	N
Natalia	Yes	SME	N
John G.	Yes	SME	N
Juan S.	Yes	SME	N
Jose I.	Yes	SME - ADA Solar	N

Other Guests:

• Lawrence Clark

• Ross Booth (Scrib3)

Intros/COI

Simon.: TBD

Laura.: TBD

Nate: TBD

Wes: TBD

Martin: TBD

Vaibhav: TBD

Mubarak: TBD

Tim: TBD

Rand: TBD

Natalia: TBD

John: TBD

Juan: TBD

Jose: TBD

Agenda 2.21.25

• Review Final Budget proposal draft developed by Scrib3

Decisions/Actions

• Decision: Accept Scrib3 as SME Action: Poll via Meet inconclusive, Consensus Yes. Re-Poll via Discord

• Decision: Release Meeting Minutes Action: Release Minutes via GitBook, withhold Recordings, Notes, and Transcripts

• Decision: Work from Scrib3 designed Budget Proposal Action: Consensus Yes, Poll in Discord to confirm.

Topic	Discussion	Action Items
Budget Approval Process & Flowchart	JB presented a flowchart detailing the process, from budget committee approval to vendor onboarding. Discussion on the GMC's role in creating CRDs and selecting vendors.	- JB to share CRD template with the GMC. - GMC to review CRDs and provide feedback. - Intersect to provide support in creating CRDs.
Committee Requirement Documents (CRDs)	Discussion on the purpose of CRDs, their role in defining the scope of work, and the process for developing them. Emphasis on the GMC's responsibility for finalizing CRDs.	- GMC members to familiarize themselves with the CRD process. - Intersect to offer resources and personnel to assist in CRD creation.
RFP Process	Discussion on how vendors will be selected based on the CRDs, the public bidding process, and the GMC's role in evaluating and selecting vendors.	- Intersect to manage the RFP process, ensuring transparency and fairness. - GMC to dedicate time for reviewing vendor bids and making selection decisions.
Budget Appropriation vs. Spending	Emphasis on the distinction between budget appropriation (allocation of funds) and actual spending. Clarification that no money has been spent yet and the GMC has no obligation to spend the entire budget.	- GMC to communicate clearly to the community that the budget is an appropriation and no money has been spent yet.
Accountability & Oversight	JB presented the accountability structure, including the role of MPMs in overseeing vendor partners. Discussion on the number of MPMs needed and their responsibilities.	- GMC to determine the number of MPMs needed and their specific responsibilities.
Marketing Program Managers (MPMs)	In-depth discussion on the role of MPMs, their responsibilities in overseeing vendor partners, and the optimal number needed (potentially 1-2 organizations).	- GMC to conduct further research and analysis to determine the appropriate number of MPMs and define their scope of responsibilities.
Timeline & Roadmap	Suggestion to create a roadmap with timelines for different work streams to provide a clearer picture of the program's execution and potentially allow for a phased approach.	- Laura to create a roadmap with timelines for different work streams.
Budget Size & Adjustments	Discussion on potentially downsizing the budget based on community feedback. JB recommended making proportional cuts across all work streams if downsizing is necessary.	- GMC to discuss and decide on potential budget downsizing and adjustments.