Committee Maturity Framework

The table below is the maturity framework which we are assessing each of the committees by. Our ambition is to have each of the committees to fully operational by 30th June 2024

Below is a table which contains the maturity matrix which we assess each of the committees by, our ambition is to have all committees to fully operational by 30 June 2024.

Phase	Criteria
Roles and Responsibilities
Bootstrap Phase	Chair and Secretary in place and published on Gitbooks
Interim Phase	Chair, Vice Chair and Secretary in place with appointment process for role and committee membership defined and published on Gitbooks.
Fully Operational Phase	Chair, Vice Chair and Secretary in place with participant and observer committee members confirmed from the community. Representatives nominated for subject areas and published to community on the Intersect Website.
Exemplar	Chair, Vice Chair and Secretary in place. Representatives nominated for subject areas and published to community on the Intersect Website.
Governance Docs (Terms of Reference, Roles and Responsibilities, community engagement, arbitration, escalation & grievance, voting process, quorum agreements and code of conduct)
Bootstrap Phase	Governance Docs drafted and published on Gitbooks
Interim Phase	Governance Docs published to community on the Intersect Website.
Fully Operational Phase	Governance Docs reviewed and published annually
Exemplar	N/A
Purpose
Bootstrap Phase	Purpose / goals / charter recorded in Gitbooks
Interim Phase	Purpose / goals / charter published to community on the Intersect Website.
Fully Operational Phase	Purpose and Goals reviewed annually and published to community on the Intersect Website.
Exemplar	Purpose and Goals reviewed annually and published to community on the Intersect Website with feedback loop
Effective Meetings
Bootstrap Phase	Meetings being held and minuted
Interim Phase	Regular Meetings scheduled, agenda sent, minutes with actions and decisions and shared as draft internally on Gitbooks
Fully Operational Phase	Meetings scheduled, agenda & pre-reading sent, minuted with actions and decisions and published to the community on the Intersect Website.
Exemplar	Meetings scheduled, agenda sent, minuted with actions and decisions and published on Gitbooks. Regular engagements with community.
Maturity Plan / Roadmap
Bootstrap Phase	A plan to achieve bootstrap
Interim Phase	A plan for next 6 months
Fully Operational Phase	A plan for next 12 months
Exemplar	A plan for 12 months and outline plan for 5 years and published to community on the Intersect Website.
Working Groups
Bootstrap Phase	Working Groups identified and managed through MCC
Interim Phase	Committee aligned Working Groups in place with defined and agreed purpose, outputs and plan with oversight / tasking process in place with reporting mechanism
Fully Operational Phase	Committee aligned Working Groups in place with defined and agreed purpose, outputs and plan with oversight / tasking process in place with reporting mechanism. Updates published to the community
Exemplar	Committee aligned Working Groups in place with diversity considered with defined and agreed purpose, outputs and plan with oversight / tasking process in place with reporting mechanism. Updates published to the community
Finances Mgt
Bootstrap Phase	N/A - Managed centrally
Interim Phase	Finances requirements known and shared with Budgets Committee
Fully Operational Phase	Delegations flowed to committee and actively managed
Exemplar	3 Year forecast known
Committee Membership & Diversity
Bootstrap Phase	Interim Chair and Secretary in place
Interim Phase	Process for appointment of key roles in place, Chair and Secretary appointed
Fully Operational Phase	Diversity of committee being actively assessed and recruitment for under represented communities in progress with defined process
Exemplar	Diversity of committee represents diversity of Intersect community.
Operational and Delivery Tasking
Bootstrap Phase	Process for tasking operational and delivery layer in place
Interim Phase	Tasks / work being assigned To operation and delivery teams
Fully Operational Phase	Tasks and work being assigned to operational and delivery teams with plans and being delivered with feedback mechanism as per process
Exemplar	Committee able to demonstrate value being achieved by work levied on operational and delivery teams and presented to the board and community.
Community Engagement
Bootstrap Phase	N/A
Interim Phase	Committee purpose, ToRs and Key Roles published on Intersect website to community with engagement charter
Fully Operational Phase	Hit rates, click through and trends assessed from Intersect website, Discord and other engagement sites.
Exemplar	Committee community engagement plan in place and assessed against hit rates and trends
Committee Health
Bootstrap Phase	N/A
Interim Phase	Committee Health Charter in place
Fully Operational Phase	Committee Health Checks undertaken regularly
Exemplar	Committee Health Checks shared with community.