April 01, 2025

Attendees:

Name	Attendance	Role
Simo Simovic	Yes	WG Lead/Secretary
Jack Briggs	No	Director of Ecosystem & Governance
Lawrence Clark	No	Head of Operation
Nick Cook	No	Head of Membership & Community Hubs
Phil Lewis	Yes	ISC Member
Thiago Nunes	No	Interim ISC Member
Pedro Lucas	No	OSC Chair, Representing two Enterprise Members
Nicholas Cerny	No	Civics Committee member
Vaibhav S	Yes	GMC Member
Naushad Fouze	Yes	Product Committee
Jose Iadicicco	Yes	Community Member
Tevo Saks	Yes	Community Member

Recording: Intersect Governance WG Weekly - 2025/04/01 15:58 CEST - Recording

Transcript: Intersect Governance WG Weekly - 2025/04/01 15:58 CEST - Transcript

Agenda 01.04.2025

• Weekly Meeting Timing

• Review current Intersect decision making process document

Decisions/Actions

Discussion Point	Notes	Actions: Responsible / Note
Meeting Schedule & Time Change	It was noted that the local time change in Serbia affected the scheduled meeting time. A consensus was reached to adopt a fixed UTC schedule (1 p.m. UTC) for consistency.	Simo to update the meeting schedule using UTC time and confirm the new time with the group.
Governance WG Priorities	The group reaffirmed three main priorities: (1) Review current intersect governance and identify improvement areas; (2) Improve board election processes; (3) Review and refine committee election procedures using past election data.	Simo to create the governance document summarizing the current state for review; all members provide feedback.
Committee Election Policies & Eligibility	Discussion centered on whether there should be policies regarding multiple terms and minimum participation before standing for elections, given that current documentation lacks clear rules.
Election Vulnerabilities & Postmortem Analysis	Concerns were raised about vulnerabilities in upcoming elections (e.g., potential manipulation through mass registration or low entry thresholds).	Jose and Malik would like to be included in postmortem analysis of previous elections and review registration data for vulnerabilities.
Documenting Current Governance Processes	A document summarizing the bylaws, roles, and current decision-making processes was presented. The discussion emphasized capturing the present state accurately before proposing improvements.	Simo to update the document based on collective feedback; all members to review and identify any gaps.
Centralized Document Sharing	The need for a single, accessible repository for all governance-related documents was highlighted to improve transparency and ease of access.	Simo to create and share a centralized folder with all working group documents.
Capacity & Workload for Documentation	There were questions regarding available capacity to work on documentation for board elections and other priorities. Simo has confirmed that he has capacity to work on this, if he needs additional support he will ask for it.
Scheduling & Prioritization of Future Tasks	The group suggested establishing an overarching timeline for discussion topics and action items (e.g., internal state review, board elections, other discussions) to manage workload effectively.	Simo to incorporate a timeline with expected deadlines into planning documents for future sessions.
Wrap-Up & Next Steps	The meeting concluded with a commitment to review the updated documents, follow up on identified actions, and prepare for the next meeting.	Simo to lead the follow-up on action items and ensure that updated documents and schedules are circulated ahead of the next meeting.