March 11, 2025

Attendees:

Name	Attendance	Role
Simo Simovic	Yes	WG Lead/Secretary
Jack Briggs	No	Director of Ecosystem & Governance
Lawrence Clark	Yes	Head of Operations
Nick Cook	No	Head of Membership & Community Hubs
Phil Lewis	Yes	ISC Member
Thiago Nunes	Yes	Interim ISC Member
Pedro Lucas	Yes	OSC Chair, Representing two Enterprise Members
Nicholas Cerny	Yes	Civics Committee member
Vaibhav S	Yes	GMC Member
Naushad Fouze	Yes	Product Committee member

Additional Attendees:

• Larisa Mcfarlane - Observer

• David Muzzi - Observer

• Terence McCutcheon - Observer

Recording: Intersect Governance WG Kick Off - 2025/03/11 15:58 CET - Recording

Transcript: Intersect Governance WG Kick Off - 2025/03/11 15:58 CET - Transcript

Agenda 11.03.2025

• Introduction

• WG Charter Draft Review

• WG Purpose Discussion

• Prioritization & Next Steps

Decisions/Actions

Decision:

Discussion Point	Notes	Actions: Responsible / Note
Working Group Charter & Purpose	- Phil Lewis and Simo Simovic presented a draft charter for the working group, outlining its purpose and goals. - Discussions focused on defining the scope of the group, including improving committee structures, board elections, and overall governance processes. - The importance of understanding the current state of Intersect governance was emphasized, including reviewing key documents like the bylaws, membership governance document, and business plan. - Agreement to operate under Chatham House rules.	- Simo Simovic: Add all relevant governance documents (bylaws, membership governance, business plan) to the Miro board. - Simo Simovic: Finalize and distribute the working group charter for review and approval at the next meeting. - Simo Simovic: Research and present a visualization of the current Intersect governance processes.
Open Communication & Information Sharing	- Concerns were raised about the openness of working groups and the need for transparent communication. <br> - Agreement to maintain an open Discord channel for community input, while meetings may be for working group members only. <br> - Discussion on how to handle sensitive information and ensure appropriate information sharing. <br> - Discussion on the need for a full time person to track and automate governance processes.	- Terence McCutcheon: Ensure the Discord channel for the working group is open for public comments. - Simo Simovic: Create meeting minutes, actions and share with everyone. - Working Group: Discuss and establish clear guidelines for information sharing and transparency.
Prioritization & Next Steps	- The group discussed prioritizing key areas for improvement, including board elections, committee structures, and legitimizing committees via DRep involvement. <br> - Agreement to start by reviewing the current governance documents and visualizing the processes. <br> - Discussion on the upcoming committee elections and the need to improve the process for future elections. <br> - Agreement to hold weekly meetings at the same time.	- Simo Simovic: Schedule weekly meetings for the working group. - Working Group Members: Review the provided governance documents before the next meeting. - Simo Simovic: Collect and add documentation related to board election improvement proposals to the Miro board. - Simo Simovic: Research and reach out to Matthew Capps regarding the work of the previous committee design working group.