April 29, 2025

Attendees:

Name	Attendance	Role
Simo Simovic	Yes	WG Lead/Secretary
Jack Briggs	No	Interim Executive Director
Nick Cook	No	Head of Membership & Community Hubs
Phil Lewis	Yes	ISC Member
Thiago Nunes	Yes	Interim ISC Member
Pedro Lucas	Yes	OSC Chair, Representing two Enterprise Members
Nicholas Cerny	No	Civics Committee member
Vaibhav S	Yes	GMC Member
Naushad Fouze	No	Product Committee
Jose Iadicicco	Yes	Community Member
Tevo Saks	No	Community Member
Nana Safo	Yes	DRep
Maureen Wepngong	Yes	DRep
David Muzzi	No	Intersect

Recording: Intersect Governance WG Weekly - 2025/04/29 14:59 CEST - Recording

Transcript: Intersect Governance WG Weekly - 2025/04/29 14:59 CEST - Transcript

Agenda:

• Update from last week

• WG Delivery Timeline

• Actions from ISC

Decisions/Actions:

Discussion Point	Notes	Actions: Responsible / Note
Meeting Intro & Goals	Simo Simovic welcomed attendees, including a new WG member, Maureen. Reiterated the working group's three main goals: improving staff decision-making, board election processes, and committee elections.	Simo Simovic: Grant Maureen access to the working group's document folder Simo: Published Meeting Summary on ISC Knowledge Base
Bylaw Review & Election Improvement	Discussion on the need to update the bylaws to facilitate election improvements, particularly regarding civil attack prevention. Differing opinions on whether bylaw changes are necessary or if internal governance documents are sufficient.	Working Group: Recommendation to focus on developing election improvement recommendations first, then address bylaw changes if needed.
Timeline & Workflow	Discussion on establishing a delivery timeline for the working group's goals. Agreement to prioritize reviewing the current state of governance, identifying gaps, and recommending improvements. Emphasis on being agile and adapting the timeline as information becomes available.
Addressing Misconduct & Accountability	Call for clear guidelines on how to address misconduct and hold individuals accountable within the organization.	Working Group: Develop recommendations for addressing misconduct and accountability mechanisms.
Secretary Role & Responsibilities	Clarification on the role of committee secretaries as coordinators between committees and Intersect staff. Formal description of the secretary role and responsibilities is documented and added to the Summary of Gov Processes (Current State)
Roadmap & Measurement	Discussion on the roadmap for achieving the working group's goals. Initial thoughts on measuring the effectiveness of governance processes and reporting quality.
Election Endorsement Template	Pedro Lucas proposed creating a Google Doc template for members to publicly endorse election candidates. Action to create and share this template with the community.	Pedro Lucas: Create and share a Google Doc template for election endorsements.
Document Review & Collaboration	Agreement to review the "summary of the processes" document and the "committee election process overview" document. Phil Lewis suggested using a collaborative spreadsheet to track recommendations and issues.	Simo Simovic: Convert the "election improvement Doc" PDF to a Word document. Phil Lewis: Create a Google Sheet to track recommendations and issues for each goal.
Meeting Structure & Communication	Suggestion to split future meetings into document review and recommendation discussion. Call for clear communication channels and information sharing within the working group.	Simo Simovic: Consider splitting future meeting agendas.
Committee Mandate Length	It was proposed to extend committee member mandates to two years for better long-term engagement.	Working Group: Discuss the possibility of recommending changes to committee mandate lengths.