(3/6/24) Meeting Minutes

June 3, 2024

Attendees:

• Leonard Hegarty

• Ben Hart

• Santiago Carmuega

• Eystein Hansen

• Alex Karpov

• Douglas Ferguson

• Karen Wickham

• Hwang Huongket

• Romain Pellerin

• Sam Leathers

• Silona Bonewald

Agenda

Old Business:

New Business: 1) New format to Minutes adopted based on Open Source template.\

Discussion Point	Notes/Action Items	Actions: Responsible
1. Message from Chair	Bias to action Fidelity Document staging All documents will follow a fidelity progression of low, medium and high to reflect doneness.	Hwang to share Artifacts Inventory with the group on Discord
2. Socialize Existing Prototypes	Async work agreed on Glossary Internal comms plan External Comms Plan	Hwang & Silona & Santiago to review & return with an initial glossary & procedure for acceptance Eystein & Silona to return with specific notes for improvement or a revised document Silona, Leonard, & Christian (OS WG) to champion the External Comms Plan document expanded from the spreadsheet shown
3. Roadmap Items	Ideate & Classify a list of roadmap items to better contextualize and agree on what things we see are critical to support through the process A stronger Roadmap definition is required	Leonard & Hwang to work toward a sanitized list of the existing 9 items that can be shared internally Leonard & Hwang to produce a draft definition for Roadmap
4. Stakeholder mapping	Who is critical to the roadmaping process a. Who will submit items. b. Who will play various roles in the process as it runs	Agenda skipped (Issue will be addressed in Comms Plan)
5. Current state	Considering each stakeholder, how what steps do they take with the system today?	Agenda skipped
6. Process Flow Diagram and Checklist	Budget and TSC to be invited to review process diagram flow and CIP1694 proposal pathway IOG invited to attend next meeting to discuss research procedure in the context of the process flow diagram	Hwang to invite Lawrence to 17 June workshop Hwang to invite Nikolai & Christian to 10 June workshop