(28/5/24) Meeting Minutes

May 28, 2024

Attendees:

• Alex Karpov

• Douglas Ferguson

• Eystein Hansen

• Karen Wickham

• Hwang Huongket

• Leonard Hegarty

• Romain Pellerin

• Sam Leathers

• Silona Bonewald

Notes/Decision

1. Working group name change confirmed: Backlog Working Group will now be renamed as Roadmap Roadmap working group. Reasoning: Aligning goals and objectives of the working group to reflect intended purposes.

2. Roadmap definition review to be discussed.

3. Roadmap definition review: A document shaped from a list of items with varying level of definition. Current sequence of item proposals: CPS > CIP > Work Package > Deliver

4. Reviewed Technical Working Group Heatmap - Shared understanding of inviting Technical Steering Committee and Delivery Assurance regarding TWG maturity and updates.

5. Draft Vocabulary Process is discussed. [Rough] Decentralized Glossary Process - Google Docs. Gitbooks could be less optimized for collaborative editing, hence Google Docs can be used to iterate through the various versions and then be published as a static content on Gitbook

6. Internal comms plan template is discussed.

Action

• Hwang/Douglas: WG Name Change- To replace relevant terminology to reflect new working group name in all comms channels and repos.

• Group: Glossary to define Roadmap, Roadmap, Business Case etc

• Group: A need to review readiness of CIP/CPS to tackle business/technical needs.

• Hwang: To use vocabulary process guidelines to create a draft glossary for Roadmap WG

• Hwang - to set up session between TSC and Romain (CIR wg TWG Liaison) to discuss requirements for TWG formation.

• Hwang - will work on a draft Internal Comms Plan based on Silona’s template

• Silona - to complete the Marketing Comms Plan template. Group to assign roles for artifacts needed once complete.