(30/9/24) Meeting Minutes

Sept 30, 2024

Attendees:

• Santiago Carmuega

• Eystein Magnus Hansen

• Benjamin Hart

• Leonard Hegarty

• Alex Karpov

• Samuel Leathers

• Lewis Mayne

• Nori Nishigaya

• Romain Pellerin

• Duncan Soutar

• Giorgio Zinetti

Meeting Recording: https://drive.google.com/file/d/1aGM1-auE1Zqom7Cih4vLH1kkr4o7IrtH/view?usp=drive_link

Agenda

Discussion Points	Notes/Action Items	Actions: Responsible/None
Introduction & Quorum	Quorum achieved
Approve the Agenda	Agenda approved
Minutes, Online Votes, & Publishing Updates	Minutes approved with amendments.
Review 90-day milestone plan	Discussion on the three main work buckets: maintenance, new project work, and longer arc work. Emphasis on the need for special interest groups (SIGs) and maintaining their energy. Duncan Soutar highlighted the importance of aligning the roadmap with the product committee's five key themes.
Chair nominations	Giorgio Zinetti was nominated but needed more time to decide. Benjamin Hart self-nominated. Nominations remain open until Wednesday in the Discord channel.	Candidates to provide a brief statement of qualifications and interest.
Quorum Rules	Agreed to publish quorum rules: half of the best-attended of the last three meetings, with a minimum of 3 people. Approved to be added to the official documentation.	Hwang to update on Gitbook once back from holiday
SIG Feedback and Public Meetings	Agreed to solicit SIG feedback directly in the weekly working group meetings. Meetings to be fully open to the public. Past recordings to be made public, pending approval from participants.	Lewis Mayne tasked with finding the best way to make meetings and recordings public
Other Business	Discussion on the need for a structured process to ensure community feedback. Agreement to use the weekly meeting as a default forum for feedback if SIGs cannot meet. Proposal to open meetings to the public and use social media for announcements.
Adjournement	Meeting adjourned with no further business